Hillgrove Resources to Hold General Meeting on 17 August 2026 with Shareholder Voting on Key Resolutions

Details on Hillgrove Resources’ General Meeting Venue and Schedule

Hillgrove Resources Limited has announced the venue and timing for its upcoming General Meeting. The event will be held at HLB Mann Judd, Level 1, 169 Fullarton Road, Dulwich, South Australia 5065, commencing at 9:30am (ACST) on Monday, 17 August 2026. This arrangement aims to facilitate shareholder engagement with the company’s board and management on matters requiring shareholder approval.

The company has released comprehensive meeting documentation, including the Notice of Meeting, which was lodged with the ASX on 17 July 2026 and is accessible at www.hillgroveresources.com.au. In line with the Corporations Act 2001 (Cth), hard copies of the Notice will only be sent to shareholders who have elected to receive documents in physical form. Shareholders who opted for email delivery will receive the Notice electronically, while others will receive proxy forms and shareholder letters by post.

Voting Options for Shareholders at the General Meeting

Shareholders have multiple avenues to participate and cast votes on the resolutions at the General Meeting. They may attend the meeting in person to engage directly and vote. Alternatively, shareholders can appoint a proxy to vote on their behalf if unable to attend. Corporate shareholders may designate a corporate representative to attend and vote for them.

All proxy forms must be received by 9:30am (ACST) on Saturday, 15 August 2026 to ensure validity. Shareholders can submit proxies online at https://www.votingonline.com.au/hgogm2026, deliver them physically to Boardroom Pty Limited at Level 8, 210 George Street, Sydney NSW 2000, or mail them to GPO Box 3993, Sydney NSW 2001. The company encourages shareholder participation through any of these voting methods.

Proxy Submission Guidelines and Deadlines

To vote by proxy, shareholders must complete and sign the proxy forms and ensure they are received by 9:30am (ACST) on Saturday, 15 August 2026. This deadline allows sufficient time for processing before the meeting. Company Secretary Jake van der Hoek has urged shareholders who cannot attend in person to submit their proxy forms as directed.

Corporate shareholders appointing a corporate representative must provide evidence of the appointment, including authorisation details, by the same deadline. If this evidence was previously submitted, no further action is necessary. For questions about voting or meeting arrangements, shareholders can contact the Company Secretary at +61 8 7070 1698 or [email protected].

Hillgrove Resources Leadership and Shareholder Support Contacts

Key executives involved in the General Meeting include Chief Executive Officer and Managing Director Bob Fulker and Chief Financial Officer Luke Anderson. Both are reachable via the company’s main contact number, +61 (0)8 7070 1698, for meeting-related inquiries.

Jake van der Hoek, Joint Company Secretary, oversees the release of meeting documents and shareholder communications. Shareholders needing assistance with their holdings or communication preferences may contact Boardroom Pty Limited, the share registry, at [email protected] or 1300 737 760, ensuring comprehensive support for shareholder engagement.

Shareholder Communication Preferences and Document Access

Hillgrove Resources follows an opt-in system for hard copy distribution of meeting documents, complying with modern corporate governance standards. Shareholders who have not requested physical copies can access all meeting materials digitally at www.hillgroveresources.com.au or via the ASX announcements platform. This approach provides immediate and convenient access to essential information.

Shareholders interested in the company’s annual report who did not receive a mailed copy can download it from the Investor section of the company website. The company encourages shareholders to update their communication preferences and holding details anytime through Boardroom Pty Limited to ensure receipt of information in their preferred format.

Resolutions to Be Voted on at the August 2026 Meeting

The General Meeting will address resolutions detailed in the Notice of Meeting and accompanying explanatory materials. While the announcement does not specify individual resolutions, the documentation includes a thorough Explanatory Statement outlining each item. Section 2 of the Notice and Part D of the meeting documents provide detailed information to assist shareholders in making informed voting decisions.

Shareholders are advised to review all meeting materials carefully before voting. The company stresses the importance of shareholder participation in governance and encourages voting either in person or by submitting proxy forms as instructed.

Company Overview and Shareholder Demographics

Hillgrove Resources Limited is an Australian public company listed on the ASX under ticker HGO, with ACN 004 297 116 and ABN 73 004 297 116. Operating under the Corporations Act 2001 (Cth) and ASX Listing Rules, the company conducts General Meetings to secure shareholder approvals as required. Its shareholder base is geographically diverse, with voting and communication options designed to accommodate all investors.

The South Australia venue and comprehensive meeting arrangements reflect standard governance practices for ASX-listed companies. By providing early notice, digital access to documents, and flexible voting methods, Hillgrove Resources demonstrates compliance with regulatory obligations and commitment to shareholder engagement.

Important Dates and Shareholder Action Timeline

The company released the meeting documentation on 17 July 2026, giving shareholders approximately four weeks to review and decide on their votes. The proxy submission deadline is 9:30am (ACST) on Saturday, 15 August 2026, two days before the meeting. This deadline allows sufficient time for vote processing ahead of the meeting at 9:30am (ACST) on Monday, 17 August 2026.

Shareholders attending in person should bring their proxy forms to streamline registration. The company advises shareholders to determine their preferred voting method—online, postal, or in person—and act accordingly. For further assistance, shareholders may contact the Company Secretary or the share registry using the provided contact details.

Regulatory Compliance Governing the General Meeting

Hillgrove Resources’ General Meeting is conducted in accordance with the Corporations Act 2001 (Cth), which governs public company meetings and securities regulations in Australia. The company’s Notice of Meeting complies with these legal requirements, including the decision to distribute documents digitally unless shareholders opt for hard copies.

Additionally, the company adheres to ASX Listing Rules, which mandate disclosure and governance standards for listed entities. The simultaneous release of meeting documents to the ASX and shareholders, along with multiple voting channels, aligns with ASX best practices. The meeting’s timing, venue, and procedural rules ensure legal compliance and protect shareholder rights throughout the process.