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Purpose-built for surgical environments, O.R. TRAX automates both credential enforcement and surgical scheduling notifications. The result: a fully touchless, hardware-free system that improves patient safety, reduces staff overhead, and ensures readiness for CMS and AAAHC audits.
“Our vendor management process was fragmented and vulnerable,” said the Director of Clinical Operations at one participating ASC. “We needed a turnkey solution that didn’t just check a compliance box—it actually streamlined our workflow. O.R. TRAX exceeded expectations.”
📄 Read the full case study
📅 AUTOMATED SURGICAL SCHEDULING CHANGES THE GAME
While credentialing compliance was the initial priority, the real breakthrough came from O.R. TRAX’s real-time surgical scheduling system, which eliminates outdated workflows like email and text threads.
With O.R. TRAX:
- 🔒 Vendors only receive case updates if they’re fully credentialed
- 📲 Real-time alerts are triggered with every case change
- 👁️🗨️ Access is limited by territory or product line
- 🧾 All access is logged for compliance audits
The result? Zero missed case coverage, better-prepared vendors, and a smoother day-of-surgery workflow.
“Now the right rep shows up for the right case—every time,” said a surgical coordinator.
ADDRESSING COMPLIANCE GAPS AND CMS RISK
After a mock CMS audit in early 2024 revealed:
- ❌ Incomplete vendor logs
- ❌ Expired credentials
- ❌ Missing vaccine records
- ❌ Manual check-in failures
Four ASCs partnered with O.R. TRAX for a fast fix—with full rollout in under one week and no IT footprint.
📄 Read the full press release on this deployment
IMMEDIATE IMPACT AND SUSTAINABLE GAINS
Following implementation, results were significant:
- ✅ 100% compliance across all vendor reps
- ⏱️ 30–40 hours/month saved through automation
- 🧾 Audit-ready reports for CMS and AAAHC reviews
Administrators now generate filtered logs and credential snapshots in seconds.
“We were struggling to get logs organized for audits,” said one administrator. “Now, everything’s real-time and searchable. It’s transformational.”
NO HARDWARE. NO INSTALLATION. BUILT FOR OUTPATIENT SURGERY
Unlike legacy systems, O.R. TRAX requires:
- 🚫 No kiosks
- 🚫 No printers
- 🚫 No on-prem servers
- 🚫 No delays
The solution is cloud-native and scalable, designed for outpatient networks, and ideal for ASCs managing tight schedules and regulatory risk.
“We didn’t just fix compliance—we built a new operational muscle,” said the Director of Operations at one center.
O.R. TRAX is now live in hundreds of ASCs (and hospitals) across the U.S.
📄 See the previous press release on our nationwide ASC launch
ABOUT O.R. TRAX
O.R. TRAX is the leading provider of cloud-based vendor credentialing and surgical scheduling software for ASCs and hospitals. Its touchless platform eliminates hardware, automates compliance enforcement, and improves vendor communications without sacrificing operational flow or audit-readiness.
📧 [email protected]
📞 (813) 444-TRAX
🌐 www.ortrax.com
Todd St. Louis
O.R. Trax
+1 813-444-8729
email us here
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