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Drawing upon their extensive experience collaborating with industry-leading information management professionals, Soutron Global offers readers a clear and concise understanding of the diverse solutions available and how to strategically apply them within their own organizations. In particular, the article provides readers with essential knowledge to:
• Ingest practical insights for managing brand history, proprietary knowledge, and archival content.
• Understand the core purpose and functionalities of different information management systems, moving beyond surface-level features.
• Identify the strengths and weaknesses of their existing systems and discover opportunities for more efficient data and document handling.
• Mitigate the risks of data sprawl and format obsolescence by understanding how relying solely on file-sharing systems can compromise long-term accessibility and data integrity.
• Strategically plan for digital preservation by recognizing the critical differences between storage and true preservation, ensuring the longevity and usability of invaluable organizational knowledge and historical assets.
“We frequently see organizations juggling a mix of file-sharing and content platforms without a clear strategy for long-term preservation or context management, the result being they have trouble finding what they are looking for in a format that can be easily accessed,” says Tony Saadat, President and CEO of Soutron Global. “This article is our way of helping professionals in libraries, archives, and records management take a step back and assess which solution truly fits their goals—whether that’s collaboration, cataloging, compliance, or preservation.”
Whether you are part of an organization with a rich brand history like Ford Motor Company or a manufacturing firm with a database of proprietary knowledge, this article will guide you in selecting the right tools to preserve your invaluable assets. By understanding the differences between various systems, you can implement solutions that not only facilitate day-to-day operations but also safeguard your organization's legacy.
Contact Soutron Global for a consultation about how your organization stores, accesses, and preserves your digital assets when today’s most commonly used digital information management platforms—including SharePoint, Google Drive, Soutron, MINISIS CAMS, Document and Digital Asset Management systems, and the MINISIS Trusted Digital Repository (TDR). You can read the full blog article here: https://www.soutron.com/en_us/blog/general/choosing-the-right-solution-from-file-sharing-and-database-storage-to-digital-preservation/
Tony Saadat
Soutron Global
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